Planning - Privacy Notice

This privacy notice is designed to help you understand how and why Development Management at Selby District Council processes your personal data.  This notice should be read in conjunction with the Council's corporate privacy notice.

Who are we?

This privacy notice is only relevant to the Planning team at Selby District Council. We are a Data Controller, as defined by Article 4(7) of the General Data Protection Regulation (GDPR). As the Local Planning Authority, we are required to fulfil certain statutory functions such as making decisions and providing advice on planning applications and appeals. 

The Council has appointed Veritau Ltd to be its Data Protection Officer. Their contact details are: Information Governance Office, Veritau Ltd, County Hall, Racecourse Lane, Northallerton, DL7 8AL / DPO@selby.gov.uk / 01609 55 2848.

What Personal Data of yours do we collect?

We receive Planning application information in two ways – it is supplied to us directly (or via a planning agent on their behalf) or we receive it from a third-party website that provides a transaction service. These include:

  • The national Planning Portal
  • iApply (an alternative route to the planning portal)

Your details (where available/relevant) including:

  • name
  • company
  • address
  • telephone number
  • email
  • Information about the proposed development and existing site,
  • Details, including certification of the landowner,
  • Details about any payments made to the Council,
  • Commercially and/or financially sensitive information (only if required),

Although the Planning Service doesn’t routinely collect special category data it is recognised that on occasions it may process details about an individual’s medical condition if relevant to the application process (for example building adaptations or exemption to required planning fees).

What is the purpose of collecting my Personal Data?

The Planning Service uses personal data so that it can fulfil its statutory functions (as above) and consider planning decisions including, but not necessarily limited to:

  • To keep you updated on relevant Planning Applications
  • You have submitted a Planning Application, Listed Building consent, Tree Preservation Order, Advertisement consent, Enquiry or Appeal
  • You are an Agent who has submitted Planning Applications, Listed Building consents, Tree Preservation Orders, Advertisement consents, Enquiries or Appeals on behalf of clients to this Authority
  • You have submitted comments in relation to a Planning Application or Appeal?
  • You have submitted a Planning Appeal to the Inspectorate
  • You are an individual/company who has in the past made a request to be included in our distribution lists of Weekly applications received and monthly decisions issued
  • If you are an Agent, we will inform you of Agents Forums and consult with/notify you of any changes to our procedures in connection with Planning Applications

Who do you share this data with?

Details are available to view by the public on our electronic register which is available on our Public Access website however signatures, telephone numbers and email addresses are not disclosed.

We are also required to ask other organisations to provide their professional opinions regarding proposed developments. These are known as statutory consultees and could include organisations such as the County Council, the Environment Agency, or Parish/Town Councils. These organisations will have access to the same information as above.

The Planning Agents Database is used to inform interested parties of upcoming consultations and Forums and is not shared outside of routine data sharing within this Local Authority.

A link to a survey that seeks feedback on the planning service and how we can improve it is sent to all applicants with Decision Notices.

How long do you keep this data for?

Planning Application documents including comments made are retained indefinitely

The Planning Agents Database contacts will be retained indefinitely until we receive a request to remove or amend the contact. We will undertake reviews of the database following consultations when we receive notifications of non-deliveries and requests for amendments/removals.

What is your legal basis for processing this data?

The Council processes personal data in relation to development management, in accordance with legal obligations to which the Council is subject to based on:

Article 6(1) (c) – Processing is necessary for compliance with a legal obligation,

Article 6(1) (e) – Processing is necessary for the performance of a task carried out in the Public Interest.

The legislative texts that the Council rely on include:

  • The Town and Country Planning Act 1990
  • Local Government Act 1972
  • Localism Act 2011
  • Planning Act 2008
  • Planning and Compulsory Purchase Act 2004
  • Planning (Listed Buildings and Conservation Areas) Act 1990
  • Housing and Planning Act 2016