Planning Policy - Privacy Notice

This privacy notice is designed to help you understand how and why Selby District Council Planning Policy Team processes your personal data.  This notice should be read in conjunction with the Council's corporate privacy notice.

Who are we?

This privacy notice is only relevant to the Planning Policy team at Selby District Council. We are a ‘Data Controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). As the Local Planning Authority we are required to fulfil certain statutory functions such as:

  • Making local planning policies
  • Working with neighbourhoods on their plans
  • Working with neighbouring authorities on strategic policies
  • Monitoring development
  • Entering in to legal agreements, serving notices and promoting the best use of land

The Council has appointed Veritau Ltd to be its Data Protection Officer. Their contact details are Data Protection Officer, Veritau, West Offices, Station Rise, York, North Yorkshire, YO1 6GD/ DPO@selby.gov.uk / 01904552848. 

What Personal Data of mine do you collect?

  • Your name
  • Company/organisation address
  • Telephone number and email
  • Information about the proposed development and existing site

Why we are collecting your personal data? 

The Local Plan Consultation Database allows the Council to keep local community and stakeholders, including residents, businesses, interest groups and landowners, informed of the preparation of planning documents. For the purpose of plan making, the Council will use contacts on the Local Plan Consultation Database to ensure you are kept aware of upcoming consultations.

The Call for Sites exercise provides landowners and developers with the opportunity to submit land for consideration through the Local Plan process as potential allocation sites. For the purpose of plan making, the Council will use contacts obtained through the exercise to ensure you are kept aware of upcoming consultations and should further details about sites be required from the Council.

The Council can use your information on the Self-Build/Custom Build register to maintain a list of people and groups interested in self-build and custom build housing.

The brownfield land register allows the council to provide house builders with up-to-date and publicly available information on all brownfield sites available for housing in the district.

Other purposes include:

  • you have requested to be informed of planning policy consultations on the production of new documents or updates to existing planning publications;
  • you have previously responded to planning policy consultations.
  • you have promoted land through our ‘Call for Sites’ for consideration as part of the emerging Site Allocations Local Plan; or
  • you are identified as a consultee* in the Council’s Statement of Community Involvement.
  • Sites of Importance for Nature Conservation (SINC)

*If you or your company or organisation is identified as a consultee in statutory regulations or within the Council’s consultation documents, you/your organisation will remain on the contact list even if you indicate otherwise.

For the purpose of plan making the Council will use contacts on the Local Plan/Development Management Agents Contact List to ensure you are kept aware of upcoming consultations. The Local Plan/Development Management Agents Contact List allows the Council to keep local community and stakeholders, including residents, businesses, interest groups and landowners, informed of the preparation of planning documents.

Who do we share this data with?

The Local Plan Consultation Database is used to inform interested parties of upcoming consultations and is not shared outside of routine data sharing within this Local Authority. 

However, in undertaking its statutory duties for the production of the Local Plan and other planning documents, the Council may employ external consultants to undertake certain aspects of the plan-making process.

In such instances, the Council will provide the external consultant with your comments but not necessarily your contact details without your consent. This will only be if it is absolutely necessary for the consultant to contact you regarding the production of the Local Plan or other planning documents.

Sites of Importance for Nature Conservation - We are also required to make details of applications available online so that people can contribute their comments. We operate a policy where we routinely redact the following details before making forms and documents available online:

  • Personal contact details for the applicant - e.g. telephone numbers, email addresses
  • Signatures
  • Special Category Data - e.g. supporting statements that include information about
  • health conditions or ethnic origin
  • Information agreed to be confidential

We are also required to ask other organisations to provide their professional opinions regarding proposed developments. These are known as statutory consultees and could include organisations such as the County Council, the Environment Agency, or Parish/Town Councils. These organisations will have access to the same information as above.

Information may also be shared with North and East Yorkshire Ecological Data Centre (NEYEDC) in order for them to contact you with a survey for regarding Sites of Importance for Nature Conservation (SINC).

We will also sometimes need to share the information we have with other parts of the council, for example to establish how long a building has been used as a dwelling.

How long do you keep this data for?

The contacts on the Local Plan Consultation Database will be retained until the Local Plan is adopted or until we receive a request to remove or amend the contact. Once the Local Plan is adopted, you will be asked if you would like your information to be retained on the Local Plan Consultation Database or if you would like it be removed.

We will undertake reviews of the Consultation Database periodically, particularly following consultations when we receive notifications of non-deliveries and requests for amendments/removals.

The information held on the Brownfield and Self Build Land Registers will be until we receive a request to remove or amend the contact. The registers will be reviewed every two years, you will be asked if you would like your information to be retained on the register.

What is the legal basis for processing my data?

The Council processes personal data in relation to Planning Policy, in accordance with legal obligations to which the Council is subject to. The lawful basis for processing is:

  • Article 6(1) (c) – Processing is necessary for compliance with a legal obligation,
  • Article 6(1) (e) – Processing is necessary for the performance of a task carried out in the Public Interest

Relevant legislation:

  • Selby District Council is producing the Selby Local Plan to meet the provisions of the Localism Act (2011), the Planning and Compulsory Purchase Act (2004).
  • The legislative texts that the Council rely on include the Town and Country Planning Act 1990 (as amended) and any regulations made there under.
  • Self-Build and Custom Housebuilding Act 2015