Planning Policy - Privacy Notice

This privacy notice is designed to help you understand how and why Selby District Council Planning Policy Team processes your personal data.  This notice should be read in conjunction with the Council's corporate privacy notice.

Who are we?

This privacy notice is only relevant to the Planning Policy team at Selby District Council.  Selby District Council is a Data Controller, as defined by Article 4(7) of the General Data Protection Regulation (GDPR). 

The Council has appointed Veritau Ltd to be its Data Protection Officer. Their contact details are: Information Governance Office, Veritau Ltd, County Hall, Racecourse Lane, Northallerton, DL7 8AL / / 01609 55 2848.

What Personal Data of mine do you collect?

Your name, company/organisation, address, telephone number and email.  Although the Planning Service doesn’t routinely collect Special Category Data, it is recognised that on occasions it may process details about an individual’s medical condition if relevant to the application process (for example building adaptations or exemption to required planning fees).  nSpecial category data is set out in Article 9(2)(g) of the General Data Protection Regulation (GDPR).

Why am I currently included in the Selby Local Plan Consultation Database?

You'll be on our database if:

  • you have requested to be informed of planning policy consultations on the production of new documents or updates to existing planning publications;
  • you have previously responded to planning policy consultations, such as the Site Allocations Local Plan or Core Strategy Local Plan;
  • you have promoted land through our ‘Call for Sites’ for consideration as part of the emerging Site Allocations Local Plan; or
  • you are identified as a consultee* in the Council’s Statement of Community Involvement and Draft Engagement Plan for PLAN Selby – Site Allocations Local Plan. (These documents set out how the Planning Policy Team at the Council will engage with the public, stakeholders and public bodies in the Planning process).

*If you or your company or organisation is identified as a consultee in statutory regulations or within the Council’s consultation documents, you/your organisation will remain on the contact list even if you indicate otherwise.

What is the purpose of collecting my Personal Data?

The Local Plan Consultation Database allows the Council to keep local community and stakeholders, including residents, businesses, interest groups and landowners, informed of the preparation of planning documents.  For the purpose of plan making the Council will use contacts on the Local Plan Consultation Database to ensure you are kept aware of upcoming consultations.

Who do you share this data with?

The Local Plan Consultation Database is used to inform interested parties of upcoming consultations and is not shared outside of routine data sharing within this Local Authority.  However, in undertaking its statutory duties for the production of the Local Plan and other planning documents, the Council may employ external consultants to undertake certain aspects of the plan-making process. In such instances, the Council will provide the external consultant with your contact details.  This will only be if it is absolutely necessary for the consultant to contact you regarding the production of the Local Plan or other planning documents.

How long do you keep this data for?

The contacts on the Local Plan Consultation Database will be retained indefinitely until we receive a request to remove or amend the contact.  We will undertake reviews of the Consultation Database periodically, particularly following consultations when we receive notifications of non-deliveries and requests for amendments/removals.

Data held

Retention period

Name, Company/Organisation*, Address*, Telephone Number* and Email.

(* Not available on all contacts)


What is the legal basis for processing my data?

This Privacy Notice is from the Selby Planning Policy Team and is made to meet the General Data Protection Regulations GDPR which came into force on 25 May 2018. Selby District Council is a ‘Data Controller’ as defined by Article 4(7) of the General Data Protection Regulation (GDPR).  Selby District Council is producing the Selby Local Plan to meet the provisions of the Localism Act (2011), the Planning and Compulsory Purchase Act (2004) and the National Planning Policy Framework (2018).