Licensing Team - Privacy Notice
This Privacy Notice is designed to help you understand how and why the Licensing Team at Selby District Council processes your personal data. This notice should be read in conjunction with the Council’s Corporate Privacy Notice.
Who are we?
Selby District Council is a ‘Data Controller’ as defined by Article 4(7) of the General Data Protection Regulation (GDPR).
The Council has appointed Veritau Ltd to be their Data Protection Officer: Data Protection Officer, Veritau Ltd, County Hall, Racecourse Lane, Northallerton, DL7 8AL, DPO@selby.gov.uk / 01609 53 2526.
What Personal Data of mine do you collect?
In order to carry out our statutory functions, including assessing entitlement and suitability to obtain a licence, the Council will collect personal data such as your name, address, date of birth, nationality, national insurance number, and contact details. The Council may also collect and process special categories of personal data such as:
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disclosure and Barring Service (DBS) checks which will include criminal conviction history (taxi, private hire vehicle drivers and operators);
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medical information about mental or physical health (taxi and private hire vehicle drivers); and
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right to work in the UK documents, such as a passport.
Who do we share this data with?
On occasion the Council will be required to disclose personal data to certain government departments, for example the Home Office, HMRC, Department for Environment Food & Rural Affairs (Defra), and the DWP.
The Council may also be required to disclose personal data to crime prevention agencies such as Trading Standards or the Police. Where there may be a safeguarding concern the Council may be required to disclose data to the Social Services department at North Yorkshire County Council.
For Taxi Licensing we will make checks on the National Anti-fraud Network database for any previous refusals and revocations of hackney carriage and private hire licences.
Within the council, information may be shared with other internal departments such as Environmental Health.
Some information may also be required to be published in accordance with various legislative requirements.
How long do we keep data for?
|
Data held |
Retention period |
|
Alcohol/Entertainment Establishments and Personal Alcohol Licence Holders |
6 years after surrender of the licence |
|
Animal Licensing Establishments |
For the time of the licence only |
|
Street Trading Establishments |
6 years after surrender of the licence |
|
Gambling Establishments |
For the time of the licence only |
|
Taxi Licenses |
6 years after surrender of the licence |
|
Environmental Permits |
6 years after surrender of the licence |
|
Tattoo. Piercing, and Electrolysis Establishments |
6 years after surrender of the licence |
|
Caravan Park and Campsite Licences |
6 years after surrender of the licence |
What is our legal basis for processing this data?
The Council processes personal dat in relation to environmental health, in accordance with legal obligations to which the Council is subject to based on the following.
- Article 6(1) (c) - Processing is necessary for compliance with a legal obligation
- Article 6(1) (e) - Processing is nessary for the performance of a task carried out inthe Public interest
The Council processes your special catagory data for the purposes of official functions based on:
Artical 9(2) (g) in pursuance with Schedule 1(6) and (10) of the Data Protection Act 2018 - processing is necessary for reasons of substantial public interest (legal obligations and preventing or detecting unlawful acts).
For more information about how the Council uses your data, including your privacy rights and the complaints process, please see our Corporate Privacy Notice.