Licensing - Privacy Notice

This Privacy Notice is designed to help you understand how and why the Licensing Team at Selby District Council processes your personal data. This notice should be read in conjunction with the Council’s Corporate Privacy Notice.

Who are we?

Selby District Council is a ‘Data Controller’ as defined by Article 4(7) of the General Data Protection Regulation (GDPR). This means the Council has a duty of care towards the personal data that it collects and uses.

The Council has appointed Veritau Ltd to be its Data Protection Officer. Their contact details are: Information Governance Office, Veritau Ltd, County Hall, Racecourse Lane, Northallerton, DL7 8AL / / 01609 55 2848.

What Personal Data of mine do you collect?

In order to carry out our statutory functions, including assessing entitlement and suitability to obtain a licence, the Council will collect personal data such as your name, address, date of birth, nationality, national insurance number, and contact details.  The Council may also collect and process special categories of personal data such as:

  • disclosure and Barring Service (DBS) checks which will include criminal conviction history (taxi, private hire vehicle drivers and operators);

  • medical information about mental or physical health (taxi and private hire vehicle drivers); and

  • right to work in the UK documents, such as a passport.

Who do we share this data with?

On occasion, the Council will be required to disclose personal data to certain government departments, for example the Home Office, HMRC, Department for Environment Food & Rural Affairs (Defra), and the DWP.

The Council may also be required to disclose personal data to crime prevention agencies such as Trading Standards or the Police. Where there may be a safeguarding concern the Council may be required to disclose data to the Social Services department at North Yorkshire County Council. 

For Taxi Licensing we will make checks on the National Anti-fraud Network database for any previous refusals and revocations of hackney carriage and private hire licences.

Within the council, information may be shared with other internal departments such as Environmental Health.

Some information may also be required to be published in accordance with various legislative requirements.

 How long do we keep data for?

Data held

Retention period

Alcohol/Entertainment Establishments and Personal Alcohol Licence Holders

6 years after surrender of the licence

Animal Licensing Establishments

For the time of the licence only

Street Trading Establishments

6 years after surrender of the licence

Gambling Establishments

For the time of the licence only

Taxi Licenses

6 years after surrender of the licence

Environmental Permits

6 years after surrender of the licence

Tattoo. Piercing, and Electrolysis Establishments

6 years after surrender of the licence

Caravan Park and Campsite Licences

6 years after surrender of the licence

What is our legal basis for processing this data?

The Council processes personal data in relation to environmental health, in accordance with legal obligations to which the Council is subject to based on the following.

  • Article 6(1) (c) - Processing is necessary for compliance with a legal obligation
  • Article 6(1) (e) - Processing is necessary for the performance of a task carried out in the Public interest

The Council processes your special catagory data for the purposes of official functions based on: 


Artical 9(2) (g) in pursuance with Schedule 1(6) and (10) of the Data Protection Act 2018 - processing is necessary for reasons of substantial public interest (legal obligations and preventing or detecting unlawful acts).


For more information about how the Council uses your data, including your privacy rights and the complaints process, please see our Corporate Privacy Notice.