Human Resources (recruitment and selection) - Privacy Notice

This Privacy Notice is designed to help you understand how and why the Human Resource Team at Selby District Council processes your personal data. This notice should be read in conjunction with the Council’s Corporate Privacy Notice.

Who are we?

Selby District Council is a ‘Data Controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR).

When you apply for a job opportunity with Selby District Council, we need to collect and process your personal data in order to process your application. This privacy notice is intended to help you understand how we handle your information as part of a recruitment exercise.

The Council has appointed Veritau Ltd to be its Data Protection Officer. Their contact details are: Data Protection Officer, Veritau, West Offices, Station Rise, York, YO1 6GA, DPO@selby.gov.uk, telephone 01904 552848.

What personal information do we collect?

During a given recruitment exercise, we will process the following categories of personal data. This information includes, but is not limited to:

Personal identifiers (your name, address, date of birth etc)
Contact Information (email address and phone number)
Previous job experience and qualifications (including copies of certificates and employment references)
Information about your right to work
Information collected during the assessment and/or interview process (such as interviewer notes)

Why do we collect your personal information?

We process your information in order to manage the recruitment process.

Who do we obtain your information from?

During the recruitment process, most of the information we process will be collected directly from you during your application or interview process.

However, information may be collected from third parties if required for the particular recruitment exercise such as references being obtained from your previous employer prior to an employment offer being made.

Who do we share this information with?

We do not routinely share information with third parties during a given recruitment exercise.

How long do we keep your information for?

Recruitment

Recruitment selection paperwork for unsuccessful applicants is held for six months after offer is made.

Recruitment selection paperwork for successful applicants is transferred to personnel file then held for six years after leaving the Council.

What is our lawful basis for processing your information?

Selby District Council relies on the following lawful basis to process your personal data:

UK GDPR Article 6(1)(b)- processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract

In connection with certain job roles, the Council may need to collect criminal information. For the processing of personal data relating to criminal convictions and offences, processing meets Schedule 1, Part 1 of the Data Protection Act 2018 as below:

(1) Employment, social security, and social protection

When processing special category data, the Council will rely on the following lawful basis:

UK GDPR Article 9(2)(b) - processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by law meeting Schedule 1, Part 1 of the Data Protection Act 2018 as below:

(1) Employment, social security, and social protection
(2) Health and Social Care purposes

UK GDPR Article 9 (2)(g) – processing is necessary for reasons of substantial public interest with processing meeting Schedule 1, Part 2 of the Data Protection Act 2018 as below:

(8) Equality of opportunity or treatment

The legislations, policies and guidance that relate to this service includes, but is not limited to:

Employment Rights Act 1996 as amended
Health and Safety at Work Act 1974
Heath Act 2006
The Equality Act

You may also wish to refer to the following privacy notice(s):

Human Resources (Employment) Privacy Notice

For more information about how the Council uses your data, including your privacy rights and the complaints process, please see our Corporate Privacy Notice.