Disabled Facilities Grant Privacy Notice

This Privacy Notice is designed to help you understand how and why Selby District Council processes your personal data for Disabled Facilities Grants. This notice should be read in conjunction with the Council’s Corporate Privacy Notice.

Who are we?

Selby District Council is a ‘Data Controller’ as defined by Article 4(7) of the General Data Protection Regulation (GDPR).

We collect information about you to process your Disabled Facilities Grant (DFG) Application.

The Council has appointed Veritau Ltd to be its Data Protection Officer. Their contact details are: Information Governance Office, Veritau Ltd, County Hall, Racecourse Lane, Northallerton, DL7 8AL / DPO@selby.gov.uk / 01609 55 2848.

What Personal Data of mine do you collect?

The information we collect about you could include:

  • Name and Address
  • Contact details (email/telephone number)
  • National Insurance Number
  • Date of Birth
  • Household details
  • Medical information
  • Proof of occupancy or ownership
  • Financial information including savings; investments; income; benefit payments
  • Planning Information

What is the purpose of collecting my personal data?

We will assess the information you provide, together with additional information we gather to determine whether you are eligible for a DFG.

We may also use your information to contact third parties to verify the information you have provided or gather further information to complete the assessment of your application.

Who do you share this data with?

Within the Council, the information you provide may be shared with:

  • The relevant staff within Selby District Council to process your application
  • Housing Benefits/Council Tax
  • Department for Work and Pensions
  • Your chosen agent/surveyor and/or contractor/sub-contractors
  • Social Services/Occupational Therapy
  • Your landlord

We may share information that is given to us with other organisations that inspect or handle public funds to prevent and detect fraud including:

  • Department for Works and Pensions
  • HM Revenues and Customs
  • National Audit Office
  • Cabinet Office
  • The Police
  • Registered Social Landlords
  • Other Local Authorities

How long do you keep this data for?

Data held

Retention period

Successful applications

6 years after the final payment has been made.

Unsuccessful applications

Retained for the remainder of the year in which it was made, plus 1 year (2 years maximum).

What is your legal basis for processing this data?

We process your personal information in accordance with the following lawful basis:

Article 6

(b) Contract - processing of your information is necessary for the performance of a contract to which you are a party, or to take steps at your request prior to entering into a contract.  

(e) Public Task - the Council carries out the assessment and administration of Disabled Facilities Grants as a Public Task carried out in the Public Interest to assess if you meet the eligibility criteria to qualify for a Disabled Facilities Grant under the Housing Grants, Construction, and Regeneration Act 1996.

Article 9

(g) Reasons of substantial public interest (with a basis in law as above).

Condition 16 - Support for individuals with a particular disability or medical condition.

h) Health or social care (with a basis in law as above).

Schedule 1 Part 1 (2) - health or social care purposes.

For more information about how the Council uses your data, including your privacy rights and the complaints process, please see our Corporate Privacy Notice.