Disabled Facilities Grant Privacy Notice

This Privacy Notice is designed to help you understand how and why Selby District Council processes your personal data for Disabled Facilities Grants. This notice should be read in conjunction with the Council’s Corporate Privacy Notice.

Who are we?

Selby District Council is a ‘Data Controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). We collect information about you to process your Disabled Facilities Grant (DFG) Application. You can find further information about the DFG here.

The Council has appointed Veritau Ltd to be its Data Protection Officer. Their contact details are: Data Protection Officer, Veritau, West Offices, Station Rise, York, YO1 6GA, DPO@selby.gov.uk, telephone 01904 552848.

What personal information do we collect?

In order to process your Disabled Facilities Grant (DFG) application and administer any grant, we will collect the following personal information: The information we collect about you could include:

•    Name and Address
•    Contact details (email/telephone number)
•    National Insurance Number
•    Date of Birth
•    Household details
•    Medical information
•    Proof of occupancy or ownership
•    Financial information including savings; investments; income; benefit payments  
•    Planning Information
We may also collect the following categories of special category information:
•    Health information (physical and mental health)
•    Medical information   

Why do we collect your personal information? 

Selby District Council collect your personal information for the purposes of assessing your eligibility for the Disabled Facilities Grant and to administer the fund to those eligible. 

Who do we obtain your information from?

We may use the information you have provided to contact third parties to verify information you have provided or gather further information to complete the assessment of your application in order to administer the grant, such as your landlord, social worker or doctor if required.

Who do we share this information with?

Within the Council, the information you provide may be shared with:

•    The relevant staff within Selby District Council to process your application   

In performance of our duties, we may share information with the following third parties.

We will also share information with the following agencies external to the Council:
•    Housing Benefits/Council Tax
•    Department for Work and Pensions
•    Your chosen agent/surveyor and/or contractor/sub-contractors
•    Social Services
•    Occupational Therapy/health care professional 
•    Landlord

We may share information that is given to us with other organisations that inspect or handle public funds to prevent and detect fraud including:
•    Department for Works and Pensions
•    HM Revenues and Customs
•    National Audit Office
•    Cabinet Office
•    The Police
•    Registered Social Landlords
•    Other Local Authorities

How long do we keep your information for?

Successful applications information is held for six years after the final payment has been made.
Unsuccessful applications information is retained for the remainder of the year in which it was made, plus one year (two years maximum).

What is our lawful basis for processing your information?

Selby District Council relies on the following lawful basis to process your personal data:

UK GDPR Article 6 (1) (e) – processing is necessary for the performance of a task in the public interest 

When processing special category information, we will rely on the following lawful basis:

UK GDPR Article 9 (2) (g) - processing is necessary for reasons of substantial public interest with processing meeting Schedule 1, Part 2 of the Data Protection Act 2018 as below: 
•    (16) Support for individuals with a particular disability or medical condition.

UK GDPR Article 9 (2) (h) – processing is necessary for the purposes of the provision of health or social care with processing meeting Schedule 1, Part 1 of the Data Protection Act 2018 as below:
•    (2) Health or social care purposes

The Council carries out the assessment and administration of Disabled Facilities Grants in accordance with the following legislation:
•    Housing Grants, Construction and Regeneration Act 1996.

For more information about how the Council uses your data, including your privacy rights and the complaints process, please see our Corporate Privacy Notice.