Constitution of the Council

It's a legal requirement for a public sector organisation such as Selby District Council to have a constitution which sets out how we operate, how decisions are made and the procedures we follow. This ensures what we do is efficient, transparent and accountable to you. Some of these processes are required by law, while others we choose to follow.

We last carried out a full review of our Constitution in October 2014. Changes made since are shown below. The Constitution was last updated and re-issued in June 2021.

The Constitution is used by Councillors and Council officers. The Constitution is, essentially, a reference document.

To help you find your way around the Constitution we've separated it into sections. You can downloaded these separately. We've provided a glossary.

Part 1 - Summary and Explanation

Part 2 - Articles

Part 3 - Responsibility for Functions

Part 4

Part 5

Part 6 - Members' Allowances Scheme

Part 7 - Management Structure

Large Agenda Item Documents

Executive 26 May 2022, Agenda Item 5 - Executive Report E/22/2 Adoption of Conservation Area Appraisals: Appendix 1 - Conservation Area Appraisals

Glossary

Changes to the Constitution are approved by Full Council.  In certain circumstances, Council officers may make changes to the Constitution under delegated powers.  These will be given at a meeting of the Council or are given in Part 3.  For example, the Monitoring Officer is allowed to make administrative and consequential changes to the Constitution to reflect legislative changes, or changes to names, titles or designations as long as they don't alter the purpose or intent of the Constitution.

The table below shows when changes have been made to the Constitution.

Date of Change

Document changed and brief description of change

Authorised by

Oct 15 Redraft of Part 3 to give effect to the Leader’s scheme of delegation set out in the Leaders report to Council 19 May 2015 and changes approved by Council to the Terms of Reference for CEFs and Audit and Governance Committee approved in September 2015. Jonathan Lund (Monitoring Officer)
Oct 15 Amendments to Article 10, Part 3 and inclusion of Revised Code of Conduct for CEF members as approved at Council in September 2015.  Jonathan Lund (Monitoring Officer)
Oct 15 Amendments to Article 14 and new Contract Procedure Rules to give effect to the decision of the Chief Executive under delegated powers in September 2015 Jonathan Lund (Monitoring Officer)
Oct 15 Replacement of Financial Procedure Rules as approved at Council in September 2015. Jonathan Lund (Monitoring Officer)
06.05.2015 Change to Part 1 Summary and Explanation to reflect reduction to 31 Councillors and changes to Committee numbers Jonathan Lund (Monitoring Officer)
06.05.2015 Change to Part 2 Articles to reflect reduction to 31 Councillors and changes to Committee numbers Jonathan Lund (Monitoring Officer)
06.05.2015 Change to Council Procedure Rules to reflect reduction to 31 Councillors and changes to Committee numbers and to numbers required for recorded votes Jonathan Lund (Monitoring Officer)
April 2016 Updates to Part 3 and consequential amendments throughout the constitution to reflect the organisational review under powers delegated by Council in February 2016 Gillian Marshall (Monitoring Officer)
April 2016 Updates to Employment Committee Terms of Reference and Officer Employment Procedure Rules under powers delegated by Council in June 2015 Gillian Marshall (Monitoring Officer)
June 2016 Updates to the constitution to reflect new structures following organisational review Gillian Marshall (Monitoring Officer)

Feb 2017

Updated Members Allowance by Full Council Gillian Marshall (Monitoring Officer)

May 2017

Updated Article 9, Part 3  Standards Arrangements, Officer Code of Conduct Gillian Marshall (Monitoring Officer)
August 2017 Updated Contract Procedure Rules - none material amendment by Monitoring Officer Gillian Marshall (Monitoring Officer)
July 2020

Amendments to the following:- Part 1 - Summary and Explanation, Part 2 - Articles, Part 3 - Responsibility for Functions, Part 4.1 - Council Procedure Rules, Part 4.8 - Contract Procedure Rules, Part 5.1 - Councillor Code of Conduct and Part 5.2 - Standards Arrangements.

Inclusion of new Remote Meeting Procedure Rules at Part 4.10

Alison Hartley (Monitoring Officer)
April 2021

Amendments to reflect the removal of the Community Engagement Forums (CEF's) as agreed by Council in April 2021, at the following parts of the Constitution:- Part 1 - Summary of Explanation, Part 2 - Articles, Part 3 - Responsibility for Functions, Part 4.1 - Council Procedure Rules, Part 4.2 - Access to Information Procedure Rules, and Part 4.4 - Executive Procedure Rules. 

The complete removal from the Constitution of parts 4.6 - CEF Procedure Rules, 5.9 - CEF Code of Conduct; and 4.10 - Remote Meeting Procedure Rules.

Amendments at Part 3 - Responsibility for Functions to reflect the change to a Member of the Executive, and portfolio's, along with a change to the procedure for selecting a panel to sit on a Licensing Sub-Committee.

Amendments to Part 6 - the Members Allowance Scheme as agreed at Council in February 2021 following a review by an Independent Remuneration Panel.  And finally, in Part 7 the updated Management Structure.

Alison Hartley (Monitoring Officer)
December 2021

Amendment at Part 3, Responsibility for Functions to move Licensing functions following changes to the management of statutory functions. Function 3.8.5(i) and (j) moved to 3.8.9.

Part 4.1 Rule 12. Deleted the words "in accordance with the Petitions Procedure Rules set out in Part 4 of this Constitution.

Part 4.7, an administrative amendment to change the reference at 32.3 to 31.2 at paragraph 31.1(b)(i).

Part 5.1. Following Audit and Governance Committee in 2019, administrative amendments made to the second sentence, and a new bullet point inserted at 15.  

Part 5.8 an administrative amendment - a new paragraph inserted at 6 to reflect that Council meetings are now, usually,  being streamed live to maximise transparency of the decision making.

Glossary of Terms updated as follows: Reference to "Director" - A specific term for a senior officer within Access Selby deleted.  Reference to "Executive Director" - A specific term for a senior officer within the Council's Core deleted.  And finally,  "Standards for England" deleted.

Alison Hartley (Monitoring Officer)

April 2022 Footnote added to Part 4.6 - Finance Procedure Rules at paragraph 6(b) - Approval of major disposals, using delegated powers.

Alison Hartley (Monitoring Officer)

 Functions delegated to Officers may be further sub-delegated.  Read the current scheme of sub delegation.

Find out who does what at the Council here.