It's a legal requirement for a public sector organisation such as Selby District Council to have a constitution which sets out how we operate, how decisions are made and the procedures we follow. This ensures what we do is efficient, transparent and accountable to you. Some of these processes are required by law, while others we choose to follow.
We last carried out a full review of our Constitution in October 2014. Changes made since are shown below. The Constitution was last updated and re-issued in June 2021.
The Constitution is used by Councillors and Council officers. The Constitution is, essentially, a reference document.
To help you find your way around the Constitution we've separated it into sections. You can downloaded these separately. We've provided a glossary.
Part 1 - Summary and Explanation
Part 2 - Articles
Part 3 - Responsibility for Functions
- 4.1 Council Rules of Procedure
- 4.2 Access to Information Procedure Rules
- 4.3 Budget and Policy Framework Rules
- 4.4 Executive Procedure Rules
- 4.5 Overview and Scrutiny Procedure Rules
- 4.6 Financial Procedure Rules
- 4.7 Contract Procedure Rules
- 4.8 Officer Employment Procedure Rules
- 5.1 Councillor Code of Conduct
- 5.2 Standards Arrangements
- 5.3 Protocol on Councillor Officer Relations
- 5.4 Councillor Consultative Charter
- 5.5 Officer Code of Conduct
- 5.6 Planning Code of Conduct
- 5.7 Licensing Code of Conduct
- 5.8 Protocol on Filming and Recording Meetings
Part 6 - Members' Allowances Scheme
Part 7 - Management Structure
Changes to the Constitution are approved by Full Council. In certain circumstances, Council officers may make changes to the Constitution under delegated powers. These will be given at a meeting of the Council or are given in Part 3. For example, the Monitoring Officer is allowed to make administrative and consequential changes to the Constitution to reflect legislative changes, or changes to names, titles or designations as long as they don't alter the purpose or intent of the Constitution.
The table below shows when changes have been made to the Constitution.
Date of Change
Document changed and brief description of change
|Oct 15||Redraft of Part 3 to give effect to the Leader’s scheme of delegation set out in the Leaders report to Council 19 May 2015 and changes approved by Council to the Terms of Reference for CEFs and Audit and Governance Committee approved in September 2015.||Jonathan Lund (Monitoring Officer)|
|Oct 15||Amendments to Article 10, Part 3 and inclusion of Revised Code of Conduct for CEF members as approved at Council in September 2015.||Jonathan Lund (Monitoring Officer)|
|Oct 15||Amendments to Article 14 and new Contract Procedure Rules to give effect to the decision of the Chief Executive under delegated powers in September 2015||Jonathan Lund (Monitoring Officer)|
|Oct 15||Replacement of Financial Procedure Rules as approved at Council in September 2015.||Jonathan Lund (Monitoring Officer)|
|06.05.2015||Change to Part 1 Summary and Explanation to reflect reduction to 31 Councillors and changes to Committee numbers||Jonathan Lund (Monitoring Officer)|
|06.05.2015||Change to Part 2 Articles to reflect reduction to 31 Councillors and changes to Committee numbers||Jonathan Lund (Monitoring Officer)|
|06.05.2015||Change to Council Procedure Rules to reflect reduction to 31 Councillors and changes to Committee numbers and to numbers required for recorded votes||Jonathan Lund (Monitoring Officer)|
|April 2016||Updates to Part 3 and consequential amendments throughout the constitution to reflect the organisational review under powers delegated by Council in February 2016||Gillian Marshall (Monitoring Officer)|
|April 2016||Updates to Employment Committee Terms of Reference and Officer Employment Procedure Rules under powers delegated by Council in June 2015||Gillian Marshall (Monitoring Officer)|
|June 2016||Updates to the constitution to reflect new structures following organisational review||Gillian Marshall (Monitoring Officer)|
|Updated Members Allowance by Full Council||Gillian Marshall (Monitoring Officer)|
|Updated Article 9, Part 3 Standards Arrangements, Officer Code of Conduct||Gillian Marshall (Monitoring Officer)|
|August 2017||Updated Contract Procedure Rules - none material amendment by Monitoring Officer||Gillian Marshall (Monitoring Officer)|
Amendments to the following:- Part 1 - Summary and Explanation, Part 2 - Articles, Part 3 - Responsibility for Functions, Part 4.1 - Council Procedure Rules, Part 4.8 - Contract Procedure Rules, Part 5.1 - Councillor Code of Conduct and Part 5.2 - Standards Arrangements.
Inclusion of new Remote Meeting Procedure Rules at Part 4.10
|Alison Hartley (Monitoring Officer)|
Amendments to reflect the removal of the Community Engagement Forums (CEF's) as agreed by Council in April 2021, at the following parts of the Constitution:- Part 1 - Summary of Explanation, Part 2 - Articles, Part 3 - Responsibility for Functions, Part 4.1 - Council Procedure Rules, Part 4.2 - Access to Information Procedure Rules, and Part 4.4 - Executive Procedure Rules.
The complete removal from the Constitution of parts 4.6 - CEF Procedure Rules, 5.9 - CEF Code of Conduct; and 4.10 - Remote Meeting Procedure Rules.
Amendments at Part 3 - Responsibility for Functions to reflect the change to a Member of the Executive, and portfolio's, along with a change to the procedure for selecting a panel to sit on a Licensing Sub-Committee.
Amendments to Part 6 - the Members Allowance Scheme as agreed at Council in February 2021 following a review by an Independent Remuneration Panel. And finally, at Part 7 the updated Management Structure.
|Alison Hartley (Monitoring Officer)|
Functions delegated to Officers may be further sub delegated. Read the current scheme of sub delegation.
Find out who does what at the Council here.