Communications - Privacy Notice

This Privacy Notice is designed to help you understand how and why the Communications Team at Selby District Council processes your personal data. This notice should be read in conjunction with the Council’s Corporate Privacy Notice.

Who are we?

Selby District Council is a ‘Data Controller’ as defined by Article 4(7) of the General Data Protection Regulation (GDPR).

The communications team works with all Council services to deliver and advise on communications activity including, but not exclusively, media relations, proactive campaigns, marketing, public information and internal (staff and councillor) communications.

The Council has appointed Veritau Ltd to be its Data Protection Officer. Their contact details are: Information Governance Office, Veritau Ltd, County Hall, Racecourse Lane, Northallerton, DL7 8AL / / 01609 55 2848.

What Personal Data of mine do you collect?

The communications team processes personal data to enable to team to prepare communications and deal with media requests.  The team does not routinely collect special category personal data.

What is the purpose of collecting my personal data?

We keep records to ensure consent to use images or films, which includes names and addresses, and we sometimes handle personal data when this supports us to deal with media enquiries.

What is the purpose of collecting my Personal Data?

This data enables us to deliver a range of proactive communication campaigns and to deal with reactive media enquiries.

Who do you share this data with?

The communications team doesn’t routinely share personal data with any other organisation.

How long do you keep this data for?

Data relating to an issue being covered by the media – data destroyed upon closure of a case.  Some information may be retained for up to three years as a record.  This will usually only be information that has already been made publicly available.

What is your legal basis for processing this data?

Personal data, used as part of a media enquiry or publication, is processed necessary to fulfil a public task.

For more information about how the Council uses your data, including your privacy rights and the complaints process, please see our Corporate Privacy Notice.