Commercial waste - Privacy Statement

Commissioning, Contracts and Procurement Team - Privacy Statement

This Privacy Notice is designed to help you understand how and why the Commissioning, Contracts and Procurement Team at Selby District Council processes your personal data. This notice should be read in conjunction with the Council’s Corporate Privacy Notice.

Who are we?

Selby District Council is a ‘Data Controller’ as defined by Article 4(7) of the General Data Protection Regulation (GDPR).  The Council’s Counter Fraud service is carried out by Veritau Ltd. You can find out more about Veritau on their website:

The Council has appointed Veritau Ltd to be its Data Protection Officer. Their contact details are: Information Governance Office, Veritau Ltd, County Hall, Racecourse Lane, Northallerton, DL7 8AL / / 01609 55 2848.

The Commissioning, Contracts and Procurement Team are responsible for the management of a number of the Council’s outsourced services including the commercial waste service.

What personal information do we collect?

In order for us to carry out and maintain waste and / or recycling collections we will collect some personal data.  This consists of your name and address, your business name and address, nature of business, phone number, email address, waste requirements and copies of your signed Contract and signed Waste Transfer Notes.

Why do we collect your personal information?

The personal data is collected to allow us to carry out services that we are required by law to provide or that you have requested from us.

Who do we share this information with?

Within the Council, information may be shared with other internal departments such as Debt Control.  The information may also be passed to the Environment Agency in accordance with Section 71 of the Environmental Protection Act 1990 for enforcement purposes.

We work with third parties to provide the above services on behalf of the Council and these organisations may have access to your personal data.

How long do we keep your information for?

Information is kept for as long as we are providing services to you and/or in order to resolve any future queries relating to your account.

We are required under the Environmental Protection Act 1990 to keep copies of all Waste Transfer Notes for two years.  This includes for agreements which may have been terminated.

What is our lawful basis for processing your information?

The Council processes your personal data for the purposes of fulfilling our contractual obligations to you.

For more information about how the Council uses your data, including your privacy rights and the complaints process, please see our Corporate Privacy Notice.