Benefits and Taxation - Privacy Notice

This Privacy Notice is designed to help you understand how and why the Benefits and Taxation Team at Selby District Council processes your personal data. This notice should be read in conjunction with the Council’s Corporate Privacy Notice.

Who are we?

Selby District Council is a ‘Data Controller’ as defined by Article 4(7) of the General Data Protection Regulation (GDPR). The Taxation, Benefits and Debt team, within the Council, are responsible for facilitating the billing and collection of Council Tax as well as facilitating the calculation and payment of benefit entitlements.

The Council has appointed Veritau Ltd to be their Data Protection Officer. Their contact details are: Data Protection Officer, Veritau Ltd, County Hall, Racecourse Lane, Northallerton, DL7 8AL / DPO@selby.gov.uk / 01609 532 526.

What Personal Data of mine do you collect?

In order to provide this service the Council will need to use and collect your personal data, this will include names, addresses, date of birth, National Insurance number, details about your family members or other household occupants, and contact details.

The Council will also need to collect details about your finances such as salary, income, savings and any existing benefits you may receive.

The Council may also need to collect certain special categories of Personal Data, such as details about your mental or physical health, if this will have an affect on your benefit entitlements.

What is the purpose of collecting my Personal Data?

The data being collected is used to facilitate the billing and collection of Council Tax as well as facilitating the calculation and payment of benefit entitlements.

Who do you share this data with?

Within the Council: Council officers may only access your personal data if they require it to perform a task. There are procedures and checks in place to ensure that officers can not use your data for their own personal benefit.

Externally to the Council: In order to provide the best possible service the department needs to work jointly with third party organisations. These organisations may have access to your personal data in order to complete their work and assist the Council in its duties. If the department uses a third party organisation it will always ensure it has an agreement that the third party keeps your data secure.  As a governed authority, we have a duty to protect the public funds we administer and to this end, information collected may be shared for the prevention and detection of fraud.

We may also share data with other bodies responsible for auditing or administering public funds as well as internal departments within the council.

The Council does however have some legal duties to share information with certain organisations. For example, but not limited to:

  • HMRC
  • Department for Work and Pensions
  • Other Local Authorities

How long do you keep this data for?

Data held

Retention period

Housing Benefit Data

6 years

Council Tax Support Data

6 years

Scanned ID documents

6 years

Council Tax Records

The Council keeps all information dating back to April 1993. So that when a property is re-banded we can work out all the people entitled to a refund, contact them and pay it back.

Non-Domestic Rates Records

Current financial year + 10 Years

 

What is your lawful basis for processing this data?

The Council processes personal data in relation to taxation, in accordance with legal obligations to which the Council is subject or because processing is necessary for performance of a task carried out in the public interest.

The Council processes certain special categories of personal data, such as medical data, because processing is necessary for the performance of a task of substantial public interest.

For more information about how the Council uses your data, including your privacy rights and the complaints process, please see our Corporate Privacy Notice.